AI Coach Portal
Marketing Automation for Coaches
Enrolment follow-up that never gets forgotten.
Overview
What this service covers
Built-in automation for the sequences coaching businesses run constantly: webinar reminders, application follow-up, onboarding, payment recovery and re-engagement.
Business challenges we solve
- Low webinar show-up rates
- Applicants who never complete enrolment
- Manual chasing of overdue payments
Our solution
Pre-built, editable journey templates across email and WhatsApp, triggered by behaviour inside the platform.
Technology used
- AI Coach Portal
- WhatsApp Business API
- Email delivery
- Webhooks
Capabilities
Key features
Journey builder
Visual multi-step automation across channels.
Webinar sequences
Registration, reminder, replay and offer flows.
Onboarding flows
Get new students active in their first week.
Payment recovery
Automated reminders for failed and overdue payments.
Re-engagement
Win back inactive learners automatically.
Performance reporting
Conversion and revenue per journey.
Benefits
What you get
- Higher webinar attendance and conversion
- More applications completed
- Faster, less awkward payment collection
- Consistent experience for every student
Industries
Who we deliver this for
Our process
How the engagement runs
- 01
Discover
We audit your systems, funnels and operating metrics to establish a factual baseline and a shared definition of success.
- 02
Design
Solution architecture, measurement plan and a phased roadmap with costs, owners and expected return per phase.
- 03
Build
Delivery in two-week increments with working software or live campaigns reviewed at the end of every sprint.
- 04
Deploy
Controlled rollout with monitoring, documentation and team enablement so adoption sticks after go-live.
- 05
Optimise
Continuous experimentation and reporting against the metrics agreed at discovery, quarter after quarter.
Case studies
Related results
From spreadsheets to a branded platform in five weeks
A white-labelled AI Coach Portal deployment replaced five disconnected tools and doubled course completion.
Read case studyFAQ
Questions clients ask
Testimonials
From clients we work with
"Acovia rebuilt our measurement before touching a single campaign. Six months later we are spending three times as much and our margin is better than when we started."
"The voice agents handle the calls our team never could. What impressed me was the operational rigour — escalation rules, transcripts, quality reporting, all of it."
Ready to start with Marketing Automation for Coaches?
Book a 30-minute consultation. We will review your current systems and funnels and tell you honestly where the fastest return sits.